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AI Sourcing System
Supplier Sourcing System

This AI-System automates the entire supplier sourcing process
From receiving product requirements to finding suppliers on Alibaba, sending RFQs, and generating professional supplier reports.

AI System Preview

AI-System Backend Preview

This is a behind-the-scenes look at the n8n workflow that powers the AI Sourcing Agent. Every step — from requirements to sourcing report — is fully automated within this system.

AI Sourcing Agent — n8n Backend Workflow Preview

The complete n8n workflow, from receiving product requirements to delivering AI-powered supplier sourcing reports

The Workflow

What This AI System Does

From receiving product sourcing requirements to delivering a complete sourcing report, this AI System handles every step autonomously.

01

Receive Requirements

Receives product sourcing requirements directly from the client, via email, form, or WhatsApp.

02

Extract Specifications

Extracts and structures all product specifications using AI for accurate supplier matching.

03

Search Suppliers

Searches suppliers automatically from Alibaba using the structured product specifications.

04

Filter & Rank

Filters, removes duplicate suppliers, and AI-ranks the best matching suppliers.

05

Send RFQs

Generates and sends RFQs (Request for Quotations) to selected suppliers automatically.

06

Track Responses

Tracks supplier responses and extracts quotation details using AI.

07

Compare Quotations

Compares quotations based on price, MOQ, lead time, and supplier score.

08

Generate Report

Generates a professional sourcing report for easy decision-making.

09

Notify Team

Notifies the sourcing team and schedules follow-ups when required.

10

Store in Database

Stores all supplier, quotation, and sourcing data in the database or CRM for future reference.

Primary Dashboard

Sourcing Dashboard

The dashboard is connected directly to the backend and gives the sourcing team full visibility into supplier discovery, RFQ status, and quotation management.

AI Sourcing Agent Dashboard

Real-time sourcing dashboard, manage suppliers, RFQs, quotations, and team alerts from one place

Displays real-time sourcing requests and workflow performance.

Shows total suppliers found, RFQs sent, responses received, and shortlisted suppliers.

Visualizes sourcing status, product categories, and supplier locations.

Lists all verified suppliers with ratings, MOQ, lead time, response rate, and country.

Allows users to search, filter, compare, and shortlist suppliers.

Enables one-click "Send RFQs" to selected suppliers.

Tracks recent sourcing activities and supplier communications.

Highlights top-performing suppliers based on AI scoring and performance.

Provides a centralized dashboard to manage the complete sourcing process, from supplier discovery to quotation management.

Output Report

End Sourcing Report

A complete, professional sourcing report generated automatically, with top supplier recommendations, quotation comparisons, and verified supplier details.

AI Sourcing Agent — Generated Sourcing Report

AI-generated sourcing report with top supplier comparisons, pricing, and recommendations

Displays the complete sourcing result for a specific product request.

Provides a quick overview of suppliers found, RFQs sent, responses received, shortlisted suppliers, and the best quoted price.

Shows the product specifications used during the supplier search.

AI ranks the Top 5 suppliers based on price, lead time, MOQ, and overall supplier score.

Visualizes quotation quality using a sourcing overview chart (Best, Good, Average, High Price).

Highlights the best supplier recommendation with pricing and location.

Lists every supplier in a comparison table with AI score, unit price, MOQ, lead time, response time, certifications, and current status.

Enables filtering, searching, exporting, and reviewing supplier quotations.

Serves as the final decision dashboard where procurement teams can compare suppliers and confidently choose the best manufacturer.